J - Freedom of Information - Guide to Information
Information available from Aylesford Parish Council under the model publication scheme
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Information to be published
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How the information can be obtained
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Cost
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Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
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Who’s who on the Council and its Committees
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Website (Council only)
Hard copy (Council and Committee) – contact clerk
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Free
10p/sheet
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
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Website
Hard copy – contact clerk
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Free
10p/sheet
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Location of main Council office and accessibility details
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Website
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Free
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Staffing structure
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Website (to do)
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Free
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Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
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Hard copy – contact clerk
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Annual return form and report by auditor
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Hard copy – contact clerk
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Finalised budget
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Hard copy – contact clerk
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Precept
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Hard copy – contact clerk
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Financial Standing Orders and Regulations
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Hard copy – contact clerk
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Grants given and received
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Hard copy – contact clerk
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List of current contracts awarded and value of contract
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Hard copy – contact clerk
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Members’ allowances and expenses
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Hard copy – contact clerk
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
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Annual Report to Parish or Community Meeting (current and previous year as a minimum)
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Hard copy – contact clerk
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Quality status
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Council does not have quality status
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Local charters drawn up in accordance with DCLG guidelines
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Information held by Tonbridge & Malling Borough Council
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Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
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Website
Hard copy – contact clerk
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Free
10p/sheet
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Agendas of meetings (as above)
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Hard copy – contact clerk
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10p/sheet
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
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Website – Full Council only
Hard copy – Full Council and Committee meetings – contact clerk
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Free
10p/sheet
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
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Hard copy – contact clerk
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10p/sheet
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Responses to consultation papers
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Hard copy – contact clerk (where Council decides to respond.)
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10p/sheet
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Responses to planning applications
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Hard copy – contact clerk
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10p/sheet
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Bye-laws
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Hard copy – contact clerk
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10p/sheet
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
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Hard copy – contact clerk
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10p/sheet
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
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Hard copy – contact clerk
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10p/sheet
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(Schedule of charges )for the publication of information)
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Website
Hard copy – contact clerk
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Free
10p/sheet
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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Assets Register
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Hard copy – contact clerk
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10p/sheet
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Register of members’ interests
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Hard copy – contact clerk
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10p/sheet
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Register of gifts and hospitality
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Hard copy - contact clerk
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10p/sheet
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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Allotments
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Website
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Free
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Burial grounds and closed churchyards
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Website
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Free
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Community centres and village halls
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Website
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Free
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Parks, playing fields and recreational facilities
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Website
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Free
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Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
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The Parish Council office will always try to provide any other information on the parish. If the information is not held in the Parish office, then we will try to point inquiries in the right direction.
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